USD 109 Republic County Schools is looking for a Clerk of Board of Education with the following Qualifications:
For Questions Regarding the position, please email the Superintendent at the District Office tknedler@usd109.org.
Location: District Office
Purpose: To support effective school governance by maintaining accurate board records, management of the district’s budget, and ensuring clear communication between the board, staff, and community.
Terms of Employment: 12 Month as established by the employment contract: Annual salary and paid monthly. Contract can be terminated at will with 2 weeks’ notice. Paid leave, vacation, and holidays are noted in the classified handbook. The Board Clerk is not on duty when the office is closed.
Responsible to: Superintendent of Schools and USD 109 Board of Education
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of non-certified personnel.
Qualifications:
-High School diploma or equivalent required.
-College degree or equivalent preferred; or three years related experience and/or training; or equivalent combination of education and experience.
- Strong background in bookkeeping, accounting, business, English, and Mathematics.
- Must have the ability to prioritize job tasks and meet established deadlines.
- Have the ability to hear sufficiently to use a telephone.
- Have the ability to use appropriate computer programs.
- Able to work well with board members, employees, patrons, and other appropriate individuals or groups.
- Able to respond to information requests in a courteous, timely, and helpful manner.
- Able to be away from home one or more nights to attend board meetings and training sessions as assigned by the board or superintendent.
- Understand confidentiality with school business, records, and personnel matters.
- Desire to continue career improvement.
Essential Functions:
- Attends all board meetings, prepares, and distributes documents/material needed or requested for upcoming board meetings.
- Help the board and superintendent comply with the open meetings law.
Be aware of, and help the board comply with, all appropriate state and federal laws.
- File all reports with appropriate agencies as required by law and/or regulation
- Supervise the management of the financial affairs of the schools.
- Acts as advisor to the superintendent on all questions relating to the business and financial affairs of the district.
- Administers a budget control system for the district.
- Assist with the development of the district budget.
- Enter data and assist in setting up information for the District’s fiscal year Budget and submit Budget Report that was adopted by the District to Kansas State Department/County Clerk
- Maintain/Update revised or new policies in the district approved handbook.
- Comply with all board policies and regulations in the Classified Staff Handbook.
- Assist the Superintendent and office personnel as needed.
General Responsibilities:
- Demonstrate punctuality.
- Type board minutes and keep an accurate journal of the proceedings of all board meeting documentations.
- Prepare a draft copy of minutes of each board meeting and distribute to board members as required by policy.
- Maintain the permanent minutes and other appropriate board records.
- Create agendas, letters, and other appropriate documents as requested by the board president.
- Maintain federal program records as requested and request federal funds monthly.
- Reconcile district board bank accounts monthly.
- Supports and assists the HR/Payroll clerk as needed.
- With the Superintendent's supervision, handle the district’s investments and maintain the securities pledges are sufficient.
- Closing the fiscal year books in June.
Responsible for completing the S066, Licensed personnel reports, KHPA Medicaid Cost reporting and other miscellaneous reports.
- Ensure backups of the district’s accounting system are complete and current.
- Process miscellaneous reports to KSDE and/or KASB
- Assist in Notary Public duties
- Typing/Copying/Faxing/ and performing other duties as directed by Superintendent or Board of Education
Act as secondary employer representative for drug and alcohol testing for bus drivers. Schedulepre-employment and random testing.
Perform other duties as may be assigned by the Superintendent of Schools.
- Support the Mission and Vision of USD 109